Part-Time Administrative Assistant
TMI Project is looking for a part-time administrative assistant to help manage our day-to-day operations. If you are a detail oriented, flexible, and independently motivated go-getter who wants to help us Change the World One True Story at a Time, then this job may be a good fit.
- 15-20 hour/week position.
- Starting wage is $17-$25 / hour, based on experience.
- Some evenings and weekends are required for special events.
- This is an in-person on-site position held at our office at 65 Saint James Street, Kingston, NY. Access to a vehicle and ability to work in-person are required.
REPORTS TO: Operations & Programs Manager
PURPOSE: To support the day-to-day operations of a small but rapidly expanding non-profit organization.
ESSENTIAL FUNCTIONS (including but not limited to):
- Administrative Support – This position is responsible for providing general administrative support as needed:
- Perform basic bookkeeping tasks (check deposits, purchase receipt filing, etc.)
- Purchase office supplies and keep the space stocked, organized, and cleaned
- Serve as point of contact with Good Work Institute’s Greenhouse Manager; and operations-related inquiries from insurance carriers, vendors, contractors
- Maintain and organize files and documents as needed
- Manage donor database
- Manage repair and maintenance of office equipment, including computers, phones, and printers
- Perform general administrative support and support of Executive Director and other Program and Communications Managers
- Event Support
- Assist with coordination and direct support of event logistics
- Flyer and postcard distribution
- Communications – This position is responsible for providing communications support as needed:
- Assist with donor communications, including appeal and thank you letters
- Coordinate bulk mailings
- Manage event listing submissions
QUALIFICATIONS:
- Minimum three years nonprofit and/or administrative experience
- Ability to multi-task and prioritize in a dynamic work environment
- Strong attention to detail and ability to work as a team member with minimal supervision
- Solid written and oral communication skills and excellent phone manner
- Ability to develop effective work plans, organize details, set priorities, and meet deadlines
- Ability to operate and troubleshoot standard office equipment
- Proficiency with spreadsheets, databases, and word processing
- Familiarity with Google Drive, Salsa CRM/Engage, Asana, and Slack a plus
- Interest in and commitment to TMI Project’s mission and vision
APPLICATION TIMELINE: The application closes on November 24. If you are selected to move forward in the process, we will send an invitation to interview in early December. Please note that TMI Project is closed for a holiday break December 22-26 and January 1-2, 2026.
About TMI Project
OUR MISSION: TMI Project is changing the world, one story at a time, by crafting and amplifying true stories that set us free. In our workshops, we guide people who don’t often have the chance to tell their stories and be heard. In our live performances and digital content, everyday unsung heroes do more than entertain. They boldly share their “TMI ” experiences to replace shame with freedom. As they step out of isolation, and into connection with those who listen, apathy turns to empathy and inspires people to take action.
OUR VISION: TMI Project envisions a world where true storytelling is an agent of change; where, through the sharing of radically true, personal narratives, everyone—storytellers and listeners alike—can become empowered, release shame and stigma, and replace old understandings with new ones. We aspire to engender compassion, understanding, and public awareness. We aim to incite social, legal, and political change by providing participants the skills needed to be captivating storytellers and by amplifying the voices of populations whose stories often go unheard.
OUR HISTORY: In the last 15 years, we’ve:
- Reached nearly 300,000 audience members.
- Worked with over 3,000 storytellers.
- Produced more than 250 performances.
- Produced an award-winning podcast with listeners in 167 countries.
- Toured two documentary films around the world to international acclaim.
TMI Project is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff. After carefully reviewing the above description and requirements, qualified individuals are invited to apply by completing this form and submitting a resume and well-crafted cover letter. The cover letter will also serve as a writing sample. All applicants should be self-starters, hardworking, reliable, enthusiastic, passionate about improving their communities, and have a history of collaborative leadership.
Sound like a fit and ready to start the application process?
Questions? Email: jobs@tmiproject.org
